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Minutes of Meetings - 2005
Committee Meeting - 18th May, 2005
Present
Richard Avery, Jonathon Bomford, Paul Heneghan, Brian Ireland, Ros Porter, Steve Porter, Matthew Powell, Martyn Whiting.
Agenda
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Courts
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England Squash and ERC Gold Charter status
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Building Works
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Coaching
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Teams
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Tournaments
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Subs
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Juniors
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AGM
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Social
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Sponsorship
Courts
We need to sort out the ventilation on the courts; we need some advice from experts on this matter. Now that we are entering the humid part of the year, we need to keep an eye expansion of the floor. If the floor expands such that the gaps close up and the boards are jammed against the wall, we need to take up the side boards and plane off a small amount of material.
Our attempts to clean the walls last year ran out of steam - we need to have another go, or investigate the possibility of getting in the professionals to do it. We also need to carry out many small repairs such as filling small holes in the plaster and replacing some of the red tape.
We discussed court heaters again. It was decided to go for independent (individually controlled) electric radiant heating on all three courts. According to an old estimate, this will come to well over £2,000. There was some discussion about whether the supply to the building could take the load. At a recommended 12kW per court, that comes to 36kW which is about 150A.
The gallery floor still needs to be finished. We need to find out whether the flooring material we were promised is still available, although it would make sense to lay this after the building works have finished. In the meantime, we need to repair the large hole that has appeared by the ladder.
Action: All committee members to inspect the floors regularly
for signs of excessive expansion.
Action: Steve Porter to talk to John Lythe about ventilation, heating, wall
cleaning, and a maintenance contract.
Action: Steve Porter to check specification and price of heaters.
Action: Richard Avery to check with the Exec. that the electrical supply to the
club can cope with 36kW of squash court heating.
Action: Steve Porter to find out whether the flooring material for the gallery
is still available, and organise for the hole to be made safe.
England Squash and ERC Gold Charter status
We are still just short of the requirements to fulfil the England Squash Gold Charter. The two areas we need to concentrate on are coaches (both male and female), and the running of a graded tournament.
Action: Richard Avery and Brian Ireland to move this forward in consultation with England Squash.
Building Works
The start date for the building works is slipping. The latest estimate is end June/beginning July.
The courts should be available in the evenings throughout the building period. It is possible that there will be some occasions when the courts are not available during the day.
There was some concern that the kitchen might be unavailable during this period. This could have an impact on the teams' home games.
Action: Richard Avery to ask Mark Dewdney about the plans for the kitchen.
We discussed getting a water dispenser again. An alternative to the supplied-bottles type would be to get a plumbed in filtered type; it would make sense to sort out the plumbing during the building works.
Action: Richard Avery to ask the Exec getting a water dispenser and the possibility of plumbing it in.
Coaching/Training
With Errol's departure coming up, there is a need to maintain number of qualified coaches at the club. Richard is applying to do a Level 1 course, after which Paul and Richard can go on and do their Level 2 courses.
Action: Richard Avery to apply for his Level 1 course.
Richard also suggested trying to get a Level 4 coach to run some sessions for the team players.
Action: Richard Avery to contact a Level 4 coach.
We plan to run some Squash Practice sessions. These will consist of routines, condition games and fitness training. The day and time that sorted most people was Sunday 18:00 to 20:00. Richard has started these already, put we plan to make them more formal and would encourage all standards to come along.
Action: Steve Porter to book out all three courts on Sunday evenings from 18:00 to 20:15
Teams
We have still not sorted out a satisfactory method for new players to get ranked accurately. We decided that the best way of approaching this was to reinstate and publicise the ladder system. The rules are very simple! Every match between two players on the ladder counts - even friendlies. This should generate some movement and hopefully some renewed interest.
Action: Martyn Whiting to organise men's ladder. Ros Porter to organise ladies' ladder.
Nick and Vi are no longer doing the meals for the teams. The team captains need to sort out the meals themselves. It was agreed that in principle it was a good idea to delegate, but in practice, this occasionally didn't work!
Match fees are to be collected from all men's and ladies matches. We agreed on £1 home and away. This should cover the cost of entering teams into the leagues and also the cost of supplying balls for the home games.
Action: Team captains to collect match fees. Paul Heneghan to buy some boxes of balls.
We look like being a little short of ladies next year, and we may have difficulty in fielding a team unless some of the juniors step in to help out. There is the added problem of the ladies having gained promotion to Division 1.
Action: Paul Heneghan to talk to Bett about the possibility of keeping Evesham Ladies in Division 2.
We need a marking update course.
Action: Martyn Whiting to get Gray to organise this for September.
Tournaments
We propose to resurrect the Vets' Tournament; we will do this after the building works are complete. We also plan to run a Junior Tournament - some time before we break up for the summer.
Action: Jonathon Bomford to run the Vets' Tournament. Paul Heneghan to run the Junior Tournament.
Subscriptions
The new subscription plans were welcomed. It was confirmed that they could be paid monthly by direct debit.
Juniors
The committed agreed that the light key could be used for all junior training sessions.
AGM
The date for the AGM is Thurs 16th June at 19:45.
Action: Paul Heneghan to email people. Richard Avery to do a poster.
Social
There is a Barbecue at Jonathon Bomford's place on Saturday 16th July. The money raised is to go towards the heaters on the squash courts.
Action: Richard Avery and Jonathon Bomford to talk to the Social Captain, Social Vice Captain and the ladies who plan the Regatta Barbecue to get ideas for the event, amount to charge, and type of food to provide. Richard and Jonathon to press on with publicising the event.
Most people were quite in favour of a few cycling events. We decided that (weather permitting) we would try running one of these events on Sunday 19th June at about 15:00. It will be a cycle going anticlockwise round Bredon Hill taking in the views of the picturesque villages, and sampling their pubs.
ERC, Elmley Castle, the Combertons, Eckington, Kemerton, Overbury, Conderton, Beckford, Ashton, Kersoe, Elmley Castle. Back to the club for a takeaway afterwards.
Action: Paul Heneghan to organise this.
Sponsorship
The county is setting up an initiative to supply a coach to three clubs (Evesham, Barnt Green and Manor Park) to run coaching sessions for children from the local schools. This usually results in a percentage of them joining the club. They will fund this mostly out of county funds, but need each club to make a contribution. They suggested we try to obtain some sponsorship to cover this.
Action: Steve Porter to approach Karakal to ask if they would like to continue their sponsorship of the club (name and logo on the tins on all three courts). Karakal might also be interested in supplying some Karakal gear to the coach who runs these sessions.
Next Meeting
Everyone was so keen to go that we didn't set a date date for the next meeting!
Action: Richard Avery to suggest a date as soon as he reads the minutes and circulate it by email.
Paul Heneghan
Squash Secretary
22nd September 2004